Can there be more than 50 people at a konference, kick-off or meeting?
Yes! Kick-offs, meetings and conferences are not considered a public gathering and are therefore exempt from the Public Order Act (which has a limit of 50 people). However, the Public Health authority still recommend that you assess potential risks prior to the event and carry out actions to reduce any risk involved.
What are the recommendations for reducing the spread of infection at a meeting or conference?
- Carry out a risk assessment as recommended by the Swedish Public Health Authority (see more information below)
- Inform all participants regarding protocol when showing any symptom of illness
- Ensure there are sufficient resources for sanitation (of hands etc)
- Inform of general hygiene advice at site
How do you carry out a risk assessment?
The Swedish Public Health Authority has compiled a number of questions to assess the potential risk of the event. If you answer mostly YES to these questions the event should be cancelled, if the answers are mostly NO the event should be able to be carried out. If you answer YES to one question you should identify this as a potential risk and create a plan of action accordingly.
What are the questions in the risk assessment?
- Will there be guests attending from abroad?
- Do the participants work in exposed environments?
- Are there any participants who may risk serious illness?
- Will the event lead to close contact between the participants (size of premises etc)?
- Are the sufficient measures to maintain good hygiene?
- Are there enough toilets?
- Will the event be going on for a long time?
What risk reducing measures are there?
- Limit the number of participants
- Limit the number of participants coming from abroad
- Book a large venue
- Make arrangements with a provider that can guarantee exclusivity at the premises
- Make the event as efficient and short as possible
- Make sure to inform all participants of what to do if they experience any symptoms of illness during the event