How many people are allowed to attend a company event, meeting or conference?
A new legislation was rolled out on the 8th of January 2021 and it has brought up queries in regards to the number of people allowed at company events, meetings and conferences. The recommendations are being updated regularly, and we therefore refer directly to the Swedish Public Health Authority’s website for up to date information. If you have any questions or queries you are welcome to contact us.
What are the recommendations for reducing the spread of infection at a meeting or conference?
- Carry out a risk assessment as recommended by the Swedish Public Health Authority (see more information below)
- Inform all participants regarding protocol when showing any symptom of illness
- Ensure there are sufficient resources for sanitation (of hands etc)
- Inform of general hygiene advice at site
How do you carry out a risk assessment?
The Swedish Public Health Authority has compiled a number of questions to assess the potential risk of the event. If you answer mostly YES to these questions the event should be cancelled, if the answers are mostly NO the event should be able to be carried out. If you answer YES to one question you should identify this as a potential risk and create a plan of action accordingly.
What are the questions in the risk assessment?
- Will there be guests attending from abroad?
- Do the participants work in exposed environments?
- Are there any participants who may risk serious illness?
- Will the event lead to close contact between the participants (size of premises etc)?
- Are the sufficient measures to maintain good hygiene?
- Are there enough toilets?
- Will the event be going on for a long time?
What risk reducing measures are there?
- Limit the number of participants
- Limit the number of participants coming from abroad
- Book a large venue
- Make arrangements with a provider that can guarantee exclusivity at the premises
- Make the event as efficient and short as possible
- Make sure to inform all participants of what to do if they experience any symptoms of illness during the event